---
title: How to add subtopics to my agenda
description: "Learn how to add subtopics to your agenda in Panorama: automatic numbering, calculated estimated time and a structure carried over to the minutes."
---
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# How to add subtopics to my agenda
## Group several items under a single topic and keep clear numbering, from the agenda all the way to the minutes.
Many boards present topics that naturally include several items. For example, a "Governance committee report" topic might include adopting the committee's minutes, a recommendation to adopt a resolution, and a supporting document. With subtopics, each item has its own place and its own number, and can have its own details, documents and resolution drafts.
### **Add a subtopic**
1. In the agenda, hover just below the relevant topic. A "+" button appears on the dividing line. Click it, then select *New subtopic*.
2. The form opens directly below the main topic. The subtopic number (for example, 4.1.) is automatically added at the start of the *Title* field.
3. Fill in the subtopic fields:
- Title : enter the title after the number
- Responsible : choose a person, or *None*
- Estimated time (minutes)
- Type : Information, Decision, Discussion, etc.
- Details : add an explanatory text if needed
You can also add items specific to this subtopic using the buttons at the bottom of the form : Resolution draft, Existing follow-up, Document or Link.
4. Click *Save*. The subtopic appears below the main topic, with its number, estimated time and type.
> **Note :** *you can also add a subtopic to a subtopic to further structure the more detailed items on your agenda.*
### **Edit or delete a subtopic**
- To edit a subtopic, click the pencil icon to its right.
- To delete it, open it for editing, then click the trash icon next to the title.
### **Numbering and estimated time**
- Subtopics are numbered automatically in decimal notation based on their position. For example, the subtopics of topic 4 become 4.1, 4.2, 4.3, etc.
- If the order changes, the numbering updates automatically. No manual correction is needed.
- The main topic's estimated time automatically equals the sum of its subtopics' estimated times.
### **In the minutes**
The agenda structure is carried over faithfully to the minutes:
- When writing the minutes, the secretary sees the same structure, in the same order.
- Subtopics appear as numbered sections (4.1, 4.2, etc.).
- Resolutions adopted under a subtopic appear under the corresponding section.
- Documents and links are not carried over to the minutes.
### **Example**
**6. Audit committee report**
- 6.1 Financial statements as of March 31, with the financial statements as a document
- 6.2 Auditor's report, with the audit report as a document
- 6.3 Recommendation to adopt the financial statements, with a resolution draft
In the minutes, you will find sections 6.1, 6.2 and 6.3, with the resolution under section 6.3.
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